Sending Faxes via Email: How Easy is it?
It was only a few short years ago that most of us hadn’t hear about email, yet today rarely are things faxed, instead their emailed around the globe. With this has brought the demise of the old fax machine. More people emailing documents means there’s less need to fax important documents back and forth.
For some how ever there is no replacement for sending items by fax, especially if it’s an important client who just hasn’t jumped on the email or technology band wagon. In this article I’m going to explain just how simple it is to send a fax via your email using an online email to fax service.
Getting Started
Before you can send or receive documents via an online fax number you’re going to need to get an account with a fax to email service provider.The top names in the industry are Efax, Ring Central, and MyFax. Any one of these will provide you with the functionality to send faxes online with your email address.
Once you join you’ll receive a fax number, this number could be toll-free or with a local exchange.It’s this number that people will send you faxes, you’ll then receive those documents in your email.
How to Send a Fax Via Email
The only difference between sending a fax via your email account and sending a regular email is who you address the message to.
Instead of sending your email to a regular email recipient your route the email through the server for the email to fax provider your signed up with then they will forward on the fax cover and your documents.How the whole process actually plays out is different from one service provider to the next.
Most email to fax companies have you send your email and fax documents to afaxnumber@companydomain.com so here’s a simple example, you’re sending a faxed document to fax number 1-999-333-6666 using efax, the email you might send would be to the following address 1999333666@efax.com.
This would route the attached documents to your fax, along with the body copy of your email message to the fax recipient at 1-888-444-5555.
That’s it, you’re done fax sent.There’s no printing documents to send, or having to create a fax cover page in your word processor, hit the send button and your fax is off into cyberspace.